Microsoft cloud, security & IT support, UK wide
+44 (0)1482 770583hello@systechitsolutions.co.uk

Service datasheet

Microsoft 365 licensing review

A mapped, measured answer on which tier you should be on and what you are already paying for and not using.

Systech IT SolutionsUnit 21, Brough Business Centre, Baffin Way, Brough, HU15 1YU+44 (0)1482 770583hello@systechitsolutions.co.uk

Who this is for

  • You are under 300 users and have been quoted for E3 or E5
  • Your renewal is coming and you want the numbers before the conversation, not after
  • You are buying security products separately and suspect you may already own some of them
  • Nobody can say which of your licences are assigned to people who left

What is included

  • User mapping: who does what, and which group each person genuinely belongs to
  • Assigned against active, so licences held by leavers surface
  • Tier comparison across Business Premium, Windows 365 Business, E3 and E5
  • What your current licence already includes that is switched off
  • A costed comparison of the realistic options, with the mix rather than one tier for all
  • Renewal timing and what to do before the conversation rather than during it
  • A written recommendation you keep, whether or not you engage us afterwards

What we would do

Map users to what they actually do before comparing tiers at all. Licensing everyone the same way is what produces overspend and gaps at once. If you are under 300 users, start from the assumption that Business Premium is the answer and make the case for moving up, rather than starting at E3 and looking for reasons to justify it.

  • Above 300 users Business Premium is not available, so the comparison genuinely starts at E3 and the question becomes which users need more than that.
  • If you have a specific regulatory or contractual requirement that names a capability only in E5, buy it for the people it applies to rather than for everyone.
  • If you are mid-term on an agreement, the right move may be to plan now and act at renewal, because breaking a term rarely saves what people expect.

When we are not the answer

If you want the cheapest price on licences you have already chosen, a volume reseller will beat us and you should let them. We are worth paying for when the question is which licences you should be buying, particularly when you suspect the answer is fewer or cheaper ones than you are being sold.

What it costs

Scoped and quoted against your estate rather than sold from a rate card. We price what you already run, including the parts that are working and do not need replacing, and the quote itemises what is included so it can be compared line by line with anyone else’s. Managed IT support starts at £40 per user, per month if that is the wider question.

The next step, if you want one

Microsoft estate review. 45 minutes, plus a written summary within three working days. You keep the written findings whether or not you engage us, and there is no sales call before it.

https://systechitsolutions.co.uk/book/microsoft-estate

Not ready for that? The full service page is at https://systechitsolutions.co.uk/services/microsoft-365-licensing-review, or call the number at the top of this sheet.

Getting out. Monthly subscriptions need one month’s written notice. Annual subscriptions run to the end of the term, and ending one early carries the balance of that term. Managed services are governed by a signed Services Agreement, which sets its own notice period and is agreed with you before you sign anything. Full terms: https://systechitsolutions.co.uk/legal/customer-terms.

Response targets and the onboarding schedule sit in that Services Agreement rather than on this sheet, because both are set against your estate and your operating pattern at scoping. Ask for them in writing before you sign, and we will put them there.

Want it as a PDF?

We will email it over

Useful if you are taking it into a meeting or attaching it to something. Name and email, that is all. One email, the datasheet, and nothing else unless you ask.

Spam-protected by hCaptcha. Privacy · Terms

Want to keep a copy? Ask for the PDF above and you can save or print it from here too.

← Full detail on microsoft 365 licensing review