Microsoft cloud, security & IT support, UK wide
+44 (0)1482 770583hello@systechitsolutions.co.uk

Service datasheet

our AI assessment and shadow AI audit

We find the AI already in use across your organisation, classify each item as approved, restricted or not reviewed, and turn that into decisions you can evidence.

Systech IT SolutionsUnit 21, Brough Business Centre, Baffin Way, Brough, HU15 1YU+44 (0)1482 770583hello@systechitsolutions.co.uk

Who this is for

  • Staff are using AI tools and nobody could list which ones, or what goes into them
  • Copilot seats, agents or connectors have been switched on without a central record of who owns them
  • Developers or a supplier have deployed AI services in Azure and you are not sure what they can reach
  • A client, insurer or board has sent an AI questionnaire you cannot answer with evidence
  • You sell into the EU, or are preparing for ISO/IEC 42001, and need to know what AI you actually run

What is included

  • Inventory of Microsoft Copilot seats, agents and connectors
  • AI services deployed in Azure, including Microsoft Foundry resources and agents
  • AI applications on devices, and devices reaching AI websites
  • Devices with NPU or GPU hardware or local model runtimes
  • Every item classified approved, restricted or not reviewed
  • Approved alternatives for the tools people actually want to use
  • Guardrails with Defender for Cloud Apps and Microsoft Purview
  • An AI use policy and AI risk register built from the inventory
  • Evidence for client and insurer questionnaires, EU AI Act scoping and ISO/IEC 42001 preparation
  • A one-off assessment or repeat sweeps as new AI arrives

What we would do

If AI is in use and nobody holds a list of it, start with an inventory, not a policy. A policy written blind either bans tools people rely on or approves things nobody has checked. Find it, classify it, offer approved options for what people genuinely need, then write the policy.

  • If you are a ten-person firm with one approved AI tool and nothing else in use, a short AI use policy may be all you need.
  • If your only question is whether Microsoft 365 Copilot is safe to switch on, start with our Copilot and AI adoption service instead.
  • If you already review generative AI apps in Defender for Cloud Apps and keep a current policy, repeat sweeps may be enough.

When we are not the answer

If you want a report that says you are compliant with the EU AI Act or certified to ISO/IEC 42001, we are the wrong provider. We find and classify AI use and prepare evidence. Certification is issued by certification bodies, and no inventory makes anyone compliant.

What it costs

Scoped and quoted against your estate rather than sold from a rate card. We price what you already run, including the parts that are working and do not need replacing, and the quote itemises what is included so it can be compared line by line with anyone else’s. Managed IT support starts at £40 per user, per month if that is the wider question.

The next step, if you want one

Microsoft estate review. 45 minutes, plus a written summary within three working days. You keep the written findings whether or not you engage us, and there is no sales call before it.

https://systechitsolutions.co.uk/book/microsoft-estate

Not ready for that? The full service page is at https://systechitsolutions.co.uk/services/ai-assessment, or call the number at the top of this sheet.

Getting out. Monthly subscriptions need one month’s written notice. Annual subscriptions run to the end of the term, and ending one early carries the balance of that term. Managed services are governed by a signed Services Agreement, which sets its own notice period and is agreed with you before you sign anything. Full terms: https://systechitsolutions.co.uk/legal/customer-terms.

Response targets and the onboarding schedule sit in that Services Agreement rather than on this sheet, because both are set against your estate and your operating pattern at scoping. Ask for them in writing before you sign, and we will put them there.

Want it as a PDF?

We will email it over

Useful if you are taking it into a meeting or attaching it to something. Name and email, that is all. One email, the datasheet, and nothing else unless you ask.

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